The School of Music provides this unique online service for students and alumni. Powered by Digication, the Digital Portfolio System enables students to create multi-media portfolios on the School of Music website without the need for any web programming experience. Individual student and alumni portfolios showcase music, performances, press kits, resumes, and research. As part of the YSM website, Digital Portfolios receive more hits than an independent website and emphasize your connection to the School. Because of this affiliation with YSM, the Digital Portfolio System must necessarily have controls in place to ensure that the quality of content posted is appropriate and all necessary digital rights are secured. In order to create and maintain your Digital Portfolio, you must follow all procedures as described below:
By signing the Digital Portfolio System User and Access Agreement Form, you confirm that you will follow all rules of the program including securing proper permissions from copyright holders and performers. This form must be signed and submitted in hardcopy to the Career Strategies Office in Leigh Hall. Once your form is submitted, you will be invited to attend a meeting with Astrid Baumgardner, Coordinator of Career Strategies, to discuss proper use of the system. After that, your account will be activated and you will be able to log in using your Yale email address.
Resume and General Information
You may post a resume, curriculum vitae, biography, and other relevant materials about yourself on your Digital Portfolio. This material must be accurate and should be updated several times each semester as necessary.
Watch an Introduction to Digication by Jeffrey Yan, CEO
In order to ensure the quality of photographs and that necessary permissions are secured, please adhere to the following process:
- The photos should be of appropriate quality to represent you and the School. Please exercise good judgment.
- Any performer appearing in the photos who is not a YSM student must sign a Digital Portfolio Media Release giving permission for their image to be used. Signed forms should be submitted in hardcopy to the Associate Dean's Office in Sprague Hall. In addition, all performers should be listed in the description of the photos.
- Opera and voice students must have permission from costume designers and set designers as necessary to post any images showing their work.
- Once these permissions and release forms are secured, you may upload the photos directly to Digication.
Watch these webcasts to learn more about how to manage your professional image and also prepare digital photos for your online portfolios.
Audio and Video Performances
One of the great features of the Digital Portfolio System is the ease with which you can upload audio and video of your performances for on-demand streaming. In order to ensure both the quality and digital rights needs of the material, please adhere to the following process:
- For student perfomers, each performance (in audio or video) you wish to post to your Digital Portfolio must be pre-approved by your primary teacher using the On-Demand Stream Authorization Form. This approval process is your chance to be guided by your teacher's wisdom in presenting your best work. Your teacher should personally review the performance before signing the form, and the form must be submitted in hardcopy to the Career Services Office in Leigh Hall. If your teacher is not available for a signature, he or she should still review the performance, but can submit approval via email as indicated on the form.
- Any performer appearing in the audio or video who is not a Yale School of Music student must sign a Digital Portfolio Media Release giving permission for the recording of the performance to be used. If you have collaborated with another composer, performer, writer or any other artist and the collaborator is not a Yale School of Music student, each collaborator must submit a Digital Portfolio Media Release form. Signed forms must be submitted in hardcopy to the Career Strategies Office in Leigh Hall. In addition, all performers must be listed in the description of the audio or video segments.
- Because it will be available for on-demand streaming, each piece of music presented on your Digital Portfolio either must be in the public domain or the School must purchase the digital rights for it. A work is in the public domain in the United States if it was published in the U.S. before January 1, 1923 and you are free to use such a work in the U.S. without seeking permission. For works published outside the U.S. or for works published in the U.S. after January 1, 1923, please see Astrid Baumgardner, Coordinator of Career Strategies, to determine the copyright status of the work in question. For works that are in copyright, please see Ms. Baumgardner to assist you in having the School purchase the digital rights for your recording.
- Student composers who have composed original works for which they hold the copyright may post their compositions. Your composition will not be considered original if, for example, your work (1) incorporates pre-existing identifiable copyrighted material or (2) is an arrangement or transcription of a copyrighted work. If you have composed music for film as a “work-for-hire” or have assigned your copyright to a publisher or some other person or entity, you must obtain permission from the copyright holder in order to post your work. It is very important that you submit the Digital Portfolio Media Release Form as requested for each piece of music you plan to post to your profile in order to avoid legal infraction. For questions about whether your composition may be posted, please see Astrid Baumgardner, Coordinator of Career Strategies.
- If the audio recording of your work was made by a commercial or non-commercial label that you do not own or control, you may not post it to your portfolio. You may, however, provide a link to the recording if it is available lawfully for streaming or download on another site. For student recordings, you must obtain the permission of all performers and the producer of the recording if any of these individuals are not YSM students.
- Once these digital rights and release forms are secured, you may upload the audio and video segments to Digication as follows:
- AUDIO: You must upload content directly through the audio player provided by Digication in the Digital Portfolio System. According to the terms of our digital rights agreement, you may not post audio files from any other audio hosting site.
- VIDEO: You must upload content into a Vimeo account (Basic or Plus) and then go to the video's Settings. Under "Privacy" you will be asked "Where can this video appear?" Click "only on approved sites" and please make sure to indicate both "music.yale.edu" and "musicians.yale.edu". Then you may post the videos to your profile. You may not post videos to your profile from YouTube, Google Videos, or any other video hosting site, as these sites do not conform to our digital rights agreement with Digication.
To learn more about what permissions are necessary in order to post your audio or video recording, please watch our Tutorials to learn more.
The School of Music provides use of the Digital Portfolio System free of charge for all current students, including paying the cost of all digital rights required to stream copyrighted music.
Digital Media Center for the Arts
Students are encouraged to sign up for access to the Digital Media Center for the Arts, which offers computer labs, multi-media applications, and equipment for students to use.
If you have any questions about the Digital Portfolio System that are not answered in the information above, please contact Astrid Baumgardner, Coordinator of Career Strategies.