[ financial aid ]

Belding Fund Guidelines

The Belding Student Travel Fund assists students with travel costs to attend
job auditions, competitions, master classes, and festivals.

Information and Qualifications

  • Belding funds are only reimbursable to YSM students in good academic and musical standing.
  • The limit is one grant per academic year per student.
  • Requests will run on a fiscal year: July 1, 2016 – June 30, 2017 will count for the 2016-2017 academic year. Any requests submitted after July 1, 2017 will count towards the 2017-2018 academic year. The cutoff dates are not negotiable.
  • Graduating students can apply for Belding funds for travel that occurs before Commencement. Summer travel after graduation cannot be funded.
  • Students traveling together must submit individual requests.
  • DMA students may only apply for a Belding request during their first 2 years.
     

Guidelines for Reimbursement

  • Reimbursable travel expenses include: airfare, train fare, car rental, gas for rental car, mileage if using your own personal car, hotel, and transportation to/from airports or train stations.  All receipts must show proof of purchase for the expense.  You will also need to provide a letter/email of invitation.
  • Maximum reimbursement: $700.00 for US travel and travel within the same continent (Europe & Asia count as one continent and Hawaii is US travel). Reimbursement for international travel is limited to $1000.00 and travel must include crossing either the Atlantic or Pacific Ocean.

  • There is no reimbursement for travel to home state or country unless event occurs in the area. A 50% reimbursement if extending stay due to school breaks. No reimbursement for reward points or similar.
  • The Belding Fund may not be used to reimburse travel for auditions for academic programs.


How to Apply

  • Please submit a Belding Fund Request for Pre-approval. Requests for approval MUST be submitted at least 14 days prior to travel with a detailed explanation/purpose and must be approved by the Office of the Deputy Dean PRIOR to your making reservations. 
  • Once you have obtained pre-approval and returned from travel, submit your Belding Fund Application form and attach all appropriate documentation including receipts and letter of invitation.
  • Receipts must be submitted within 10 days upon your return.  The final dollar amount of your reimbursement will be determined once you return and your receipts are reviewed.
  • Failure to comply with these guidelines will result in your forfeiting of the funds. All questions or concerns regarding this process can be directed to lauren.schiffer@yale.edu.

 

Guide to Submitting Complete Receipts 

  • All receipts must show proof of purchase for expenses.
  • Receipts should clearly display the following information: Vendor, amount due, method of payment with account number (ex MC XXXX-XXXX-XXXX-1234), amount paid.
  • Airline and train receipts should also clearly display the itinerary.
  • All receipts should clearly list charges. Bundle packages that do not provide line item expenses of hotel, flight, car, etc. should be avoided.
  • Email receipts should be saved as a PDF then attached; screenshots should not be used.
  • Airline Receipt Example-WITH Proof of Purchase: Note how the itinerary and the method of payment are shown.
  • Airline Receipt Example-WITHOUT Proof of Purchase: Though the itinerary and amount due is shown, the method of payment is not shown.
  • Hotel Example-WITH Proof of Payment: Note the billing section that shows the card the charges were billed to.
  • Hotel Example-WITHOUT Proof of Payment: All charges are listed, but there is no indication that these charges have been paid. This is a confirmation of reservation.