[ Performers ]
Yale Philharmonia Policies & Practices
You are responsible for checking the details and locations of each rehearsal on a regular basis. Reminders and updates will be sent via e-mail. Rosters and schedules will be posted below.
Strings practice Parts:
- Outside players: It is the responsibility of each student to collect original parts from the Ensembles library (Hendrie 216).
- Inside players: please use the PDF’s below to practice from. If you do not have access to a printer and would like a hard copy of this part, please contact the Philharmonia Library: firstname.lastname@example.org.
PHIL 1 – Mahler Symphony No. 5
Behavior at the highest professional level is expected at all rehearsals and concerts for Yale Philharmonia and NMNH. Musician responsibilities for preparation:
- Pick up your music at least 2 weeks before the first rehearsal. If your music is not picked up at least 1 week prior to the first rehearsal, this will be counted as being unprepared and your grade will be lowered.
- Prepare your part and be able to play, at performance level, the repertoire for that concert at the first rehearsal.
- The conductor may ask you to play any part of the concert repertoire in public (during rehearsal) or in private (backstage/office).
- If you are a string principal, the Philharmonia Library may contact you if they need assistance with bowings. If so, please complete and return to the Philharmonia Library a master part with all necessary bowings and markings at least 4 weeks before the first rehearsal.
Musician responsibilities during rehearsal:
- Do not be late: it is unprofessional, disrespectful to your colleagues, and carries penalties. Arrive at least 10 minutes before each rehearsal. Be seated and ready to tune 5 minutes before rehearsal starts.
- Be prepared. Always bring a pencil, a mute, music, and all auxiliary instruments. When asked to do so, please bring your folding music stand to rehearsals. YSM stands must not be removed from practice rooms or rehearsal spaces. Store your case safely (out of walkways, under chair, or in audience).
- Mobile devices are strictly prohibited. Cell phones must be turned off and left in your instrument case during rehearsal. Texting or any other use of mobile devices is not permitted during rehearsal. Use of mobile devices during rehearsal (except at break) will result in grade penalties.
- Talking is not permitted during rehearsal. Raise your hand to ask a question about the music being rehearsed. Other questions are welcomed after rehearsal or by appointment with the conductor. Do not read or work on any outside materials during rehearsal.
- Food and drink are not allowed in any School of Music buildings at any time. Water is permitted in sealed and unbreakable containers only. Gum and candy are not permitted.
- Hats may not be worn during rehearsal.
Failure to respect and abide by this code may affect your grade. Musicians must attend all services in the schedule unless released by the manager.
- Arrive 10 minutes before each rehearsal.
- Be seated and ready to tune 5 minutes before rehearsal starts.
- Breaks are 15 minutes in length: you are responsible for returning to your seat on time.
- The tuning “A” will be given promptly at the beginning of rehearsal and at the end of break.
- If you are not in your seat and ready to play when the “A” is given, you will be marked tardy.
- If you are unprepared for rehearsal and do not have a required item (music, practice parts, stand, mute, pencil, etc.), you will be marked tardy.
- All students are required to be present 30 minutes prior to performances.
- If you are listed as an alternate (ALT), you must hold yourself available for all services in that series in case we need to replace a player. Failure to do so will affect your grade.
- Alternates are not required to attend rehearsals or to prepare a part unless called.
Absence requests must be requested as soon as a conflict is known and no later than four weeks prior to the start of the affected series.
- Email the manager with the details of your absence request (date, reason, etc).
- SUBMIT AN SHORT TERM ABSENCE REQUEST FORM WITH THE DEPUTY DEANS OFFICE! This form must be completed and approved by the Deputy Deans Office in order to be released from any class at the School of Music, INCLUDING YALE PHILHARMONIA.
- Your request is not approved until you receive written notification from the manager.
- You must not be absent from a dress rehearsal, any rehearsals the week of a concert, or from more than one rehearsal per concert.
Absences are permitted for the following reasons:
- Degree recital (for recital-owner on day of degree recital only. Other players in your recital are NOT excused from rehearsal that day.) Please DO NOT schedule your dress rehearsal or recital during a Yale Philharmonia rehearsal or on the day of a Yale Philharmonia/NMNH concert
- Leave of absence approved by the Deputy Dean’s Office
- Illness or emergency: you must CALL the manager at least 2 hours before the rehearsal if you are ill. You may be asked to submit a doctor’s note when you return or your absence may not be excused
Wind, brass, percussion, and harp players only: for any type of absence, you must arrange for a substitute to prepare and cover your part, and provide their name to the manager.
Grades are based upon attendance, level of preparedness and participation in both Philharmonia and NMNH (including the conductor’s evaluation of each musician’s performance).
- For every 1 sec to 10 min of tardiness, your grade will be lowered one increment (A to an A-).
- If you are more than 10 minutes late, your grade will continue to drop by one increment for every 10 minutes of tardiness.
- For each unexcused absence, your grade will be lowered one letter (A to B).
- You must receive a passing grade in Philharmonia to receive course credit.
The Yale Philharmonia Library is located in Hendrie Hall room 216, just outside of the Yale Philharmonia rehearsal room (Blocker Orchestra Hall). To contact the Yale Philharmonia Library for any matter, please send an email to email@example.com.
- It is your responsibility to pick up your music (whether it is an original or a photocopy) at least two (2) weeks prior to the first rehearsal of each series.
- **Strings only: If you are seated “outside”, you are responsible for picking up your part. If you are seated “inside” you can find electronic copies of your part on the Yale Philharmonia portion of the YSM website .
- You must set a time with the assistant manager to collect your parts.
- Occasionally, you will need to sign out music from the library.
- If you do not pick up your music at least two (2) weeks before the first rehearsal, the principal conductor will be notified and your grade may be affected.
- Bring all of your music (whether it is an original or photocopied part) to the concert.
- Once you have taken receipt of your music, it is your responsibility to take care of it.
- After the concert, leave all of your music and concert folders on your music stand.
- If you forget to leave your music on your stand after the concert, you must return it to the Philharmonia Library by the following Monday.
- You will accrue fines for each late part, and will be billed for the replacement value of any damaged or lost parts. The cost will be charged to your student bursar account.
Bowing Parts (principal strings)
- The string principals will receive instructions from the library regarding master bowings.
Excerpts for Professional Auditions
- Almost all excerpts are available online on IMSLP. Please check imslp.org/wiki/Category:Composers to download and print your excerpts.
- If your excerpts are not on IMSLP, the Yale Philharmonia Library may be able to lend you orchestral parts for legitimate, professional auditions. Please ask the organization for which you are auditioning to provide you with excerpts.
- If you would like us to order any rental materials, you must send a email request to the Yale Philharmonia library.
- If the library loans original parts to you, you must fill out a Yale Philharmonia Loan Agreement.
- Any original parts loaned must be returned with all markings erased.
- Any damaged, late, or un-returned parts will result in a fine to your Bursar account.
Recordings of the Yale Philharmonia program pieces can be requested by contacting the Yale Philharmonia manager. You may make copies of these recordings for personal use, but you may not post them on non-Yale websites.
Call Times and Sign-In
Concert call times are generally 30 minutes before you are scheduled to play. You must sign in at the sign-in sheet next to the stage door when you arrive.
Concert Attire for Yale Philharmonia
Please abide by these general guidelines:
- Concert clothing should always be clean and pressed.
- Please do not use perfume or cologne: many performers are sensitive to these substances.
- Make-up, hair, and necklines should be modest and conservative.
- Low necklines, bare backs/midriffs, transparent tops, and tight-fitting clothing are not allowed.
- Sparkling or flashing jewelry and ornaments (beads, sequins, rhinestones) are not allowed.
- Accessories should be conservative and discreet.
- Headbands and hair ornaments should be unornamented and match your hair color.
- During concerts, musicians should not keep their instrument cases, coats, or other personal items onstage without prior agreement of the manager.
- Onstage pocketbooks should be tiny, black, and inconspicuous.
- Any student not in required concert attire is subject to disciplinary action and may be excluded from performing.
Yale Philharmonia Attire:
- Black tuxedo jacket (no tails)
- Black tuxedo pants
- Black bow tie w/black cummerbund
- White tuxedo shirt
- Long-sleeved solid black blouse. Any decoration must be black.
- Solid black dress slacks or black floor-or tea-length skirt
- Skirts and sleeves may not have slits.
- Shoulders must be covered.
Black closed-toe dress shoes with black hosiery or socks.
Opera Orchestra and NMNH Ensembles Attire
Same general guidelines as above, but attire is all black.
· Black dress slacks or tea-length black skirt. (NO JEANS!)
· Black blouse or shirt with full or elbow-length sleeves, shoulders covered
· Black hosiery or socks
· Unornamented, closed toe, black shoes (no sneakers).
Ball caps and other fashion hats are not permitted in rehearsal.
The Yale School of Music annual Woolsey Concerto Competition is open to all YSM students in good standing who are currently enrolled in the spring 2020 semester. The winner(s) of this competition will be awarded the opportunity to perform as a soloist with the Yale Philharmonia in following season. The date of the next competition will be Saturday, April 4, 2020.
The Woolsey Competition will be judged by three adjudicators invited from outside the School of Music. The adjudicators may select up to three winners: no restrictions on instrument or repertoire apply. Winners must be available to perform with the Yale Philharmonia during the following season, playing the work presented in the final round of the competition.
Each department is in charge of holding their own preliminary auditions during the first half of the spring semester and will select a small number of students to participate in the final round. If you are interested in being considered for the Woolsey Competition finals, please speak with your studio professor about a preliminary audition.
Please see below for more detailed rules and regulations for the Woolsey Competition:
Rules and Regulations
- The competition is open to all students (in good standing) enrolled in the School of Music during the current spring semester only.
- A concerto or work for soloist and orchestra is required.
- All finalists must perform a preliminary round for the faculty in his/her department before the designated date.
- The entire work must be prepared. Finalists will play a 12 minute audition: 8 minutes of his/her choosing and 4 minutes of the adjudicators selection.
- Memorization is not required, although the judges may feel it is a factor in the overall performance and will consider it when making a final decision.
- If a piano accompaniment exists, the applicant must have an accompanist for the final round.
It is preferred (but not required) that each applicant have an accompanist for the preliminary round.
- Quotas: Each department may designate one finalist for every seven students enrolled in their department, as follows (it is not required that each department fill the their quota):
Violin: up to 5
Double Bass: 1
Early Voice: 1
- Applicants may compete on a concerto for multiple soloists. If they advance to the finals, each instrument in said ensemble will be counted from the quotas listed above.
Important information for finalists:
- You must be available for the entire day of the competition.
- You are responsible for finding an accompanist for the final round. Accompanists will not be provided for you.
- We will be in contact with all finalists about setting up an audition time for the final round.
2019-2020 Yale Philharmonia Orchestra and Chamber Music Audition excerpts