[ financial aid ]

Belding Fund Guidelines

The Belding Student Travel Fund assists students with travel costs to attend
job auditions, competitions, master classes, and festivals.

Guidelines and Information

  • Available to current YSM students in good academic and musical standing
    • One grant per student per academic year
    • DMA students can only apply in their period of residency
    • Students travelling together must submit individual requests
  • Reimbursable Travel
    • Professional musical engagements like job auditions, competitions, festivals, master classes, performances, premieres
    • Other events subject to approval
  • Non-reimbursable travel
    • Auditions for academic programs
    • Travel to a home country or state unless the event occurs in the area
  • Dates of Travel
    • Graduating students may only use the Belding Fund for travel that is completed before Commencement
    • Returning students can use the Belding Fund for summer travel. This also applies to students who are graduating and returning for a new degree program.
    • The academic year is considered complete on June 30th of the year of graduation. Any request for travel that begins on or after July 1st will count towards the upcoming academic year.
  • Maximum Amounts of Reimbursement
    • $700 for Domestic (Intracontinental) Travel
    • $1,000 for International (Intercontinental) Travel
    • 50% reimbursement for expenses incurred while participating in an event that requires extending a stay in a home country or state due to a school break (winter or summer)
  • Reimbursable Expenses
    • Transportation
      • e. air travel, car rental, mileage reimbursement, taxi, train, bus, shuttle
      • students must book economy fare tickets
    • Lodging
    • Baggage fees
    • Other expenses subject to approval
  • Non-Reimbursable Expenses
    • Food
    • Travel insurance/Flight protection plans
    • Preferred Seating or Preboarding Charges
    • Cost to transport instruments
    • Personal travel during your trip
    • Expenses without proof-of-purchase (see below)
    • For a full list of policies, see the Yale University Policy on Travel

Failure to comply with these guidelines will result in your forfeiting of the funds. All questions or concerns regarding this process can be directed to Lauren Schiffer.


How to Apply

  1. Submit Belding Fund Request for Pre-approval.Requests for approval must be submitted at least 14 days prior to travel with a detailed explanation/purpose and must be approved by the Office of the Deputy Dean. You will receive notification via email on the status of your pre-approval.
  2. Submit Belding Fund Application form after you return from travel. Attach all appropriate documentation including receipts and letter of invitation. All receipts must be submitted within 10 days of your return. You will receive an email either confirming the final dollar amount of your reimbursement or requesting more information.
  3. Approve Your Expenses on Workday. Login using your NetID and password. Within 4 weeks of receiving confirmation of your final reimbursement amount, your inbox will contain an actionable notification. Click “approve” if you approve expenses. You will receive reimbursement in the same manner that you receive student employment payments, either through check or direct deposit.


Guide to Submitting Complete Receipts 

  • All receipts must show proof of purchase for expenses.
  • Receipts should clearly display the following information: Vendor, amount due, method of payment with account number (ex MC XXXX-XXXX-XXXX-1234), amount paid.
  • Airline and train receipts should also clearly display the itinerary.
  • All receipts should clearly list charges. Bundle packages that do not provide line item expenses of hotel, flight, car, etc. should be avoided.
  • Email receipts should be saved as a PDF then attached; screenshots should not be used.
  • If you drive your own vehicle, your travel expenses are reimbursed by mileage. Please submit a PDF of the route you took that shows miles traveled obtained using Google Maps.
  • Airline Receipt Example-WITH Proof of Purchase: Note how the itinerary and the method of payment are shown.
  • Airline Receipt Example-WITHOUT Proof of Purchase: Though the itinerary and amount due is shown, the method of payment is not shown.
  • Hotel Example-WITH Proof of Payment: Note the billing section that shows the card the charges were billed to.
  • Hotel Example-WITHOUT Proof of Payment: All charges are listed, but there is no indication that these charges have been paid. This is a confirmation of reservation.